Introduction
Landlords should supply the following information for each local authority in which it operates as at the end of the reporting year.
Portal users who have been granted access as a Stock User by their administration user have permission to record stock figures.
To update stock figures, navigate through the following menu options:
Returns > Stock Returns > Create/Edit Stock Returns
This shows the most recently entered stock position for each local authority area under which the landlord operates.
Annual return
To update the stock position select “Edit” against the relevant local authority area of operation then:
- enter the appropriate stock position as at the effective date
- on the approval screen, hit “Submit” which will commit the change to the system and update the stock position.
Definitions
The following definitions can be used for the stock information related to each local authority area in which the landlord operates:
Self-contained and non-self-contained units/bedspaces
A self-contained unit is accommodation where the household has exclusive use of all rooms including the kitchen and bathroom facilities.
A non-self-contained unit is accommodation where households do not have exclusive use and have some communal facilities, for example shared kitchen and bathroom facilities.
Stock by provision type
Stock by provision type
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Definitions |
The information is to be supplied for all stock wholly owned by the landlord whether lettable, unlettable, or leased elsewhere at each local authority level (including stock owned outside Scotland) as at the end of the reporting year. General needs Properties for people who have no special needs that have to be met by features of the layout, fixtures, fittings, or location of their home. This is sometimes also referred to as mainstream. This definition includes housing occupied by single parent families and barrier free accommodation. Sheltered Properties where the main form of support is a warden service and / or an emergency call service, connecting each house to a warden system. Very sheltered Properties which generally have all the features of sheltered housing but will usually have special bathroom facilities as well. There will also be a greater level of care and support offered through the service of extra wardens, full-time carers or domiciliary assistance and the provision of at least one meal a day. Sheltered wheelchair housing The design is adapted to wheelchair standards but also has the features listed above for sheltered housing. It is for older people confined to wheelchairs, rather than for other such disabled people. Amenity housing Also known as Medium dependency housing. Properties’ design based on the standards of general needs housing but with the addition of other features of the above sheltered housing definition. |
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Community alarm A system of alarms in more than one special needs house that is linked to a central point. This is either manned or temporarily supervised, or connected via a telephone link-up to a point where a response to a distress call can be guaranteed. Wheelchair housing Properties built or adapted to give extra floor area, whole house heating, special features in the bathroom and kitchen, and other features. Ambulant disabled Properties for people who have disabilities but are not confined to wheelchairs. Such accommodation is built or adapted to general needs housing standards but with a level or a ramped approach, a WC and bathroom at entrance level, and other special features. Other specially adapted Dwellings with other adaptations, for example the installation of renal dialysis equipment, should be included here if information is available. Leased elsewhere This includes properties owned by the landlord but leased to other organisations e.g. Social Work Departments; or leased to a subsidiary for mid-market rent. |
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Inclusions/ exclusions |
Do not include:
Ensure to include:
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Stock by apartment size, average weekly rent, low demand, used for temporary accommodation and unlettable
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Definitions |
The information is to be supplied for all stock wholly owned by the landlord at each local authority level (including stock owned outside Scotland) as at the end of the reporting year. Apartment size This is based on the count of the number of bedrooms and living/dining rooms. Kitchens, bathrooms, toilets and utility rooms are not counted (e.g. a 1-apt is a bed-sit, a 2 apt is one-bedroom dwelling with a living room, and a 3-apt is 2-bedroom dwelling with a living room etc). Lettable These are properties let or available for let and includes all
Lettable stock does not include:
Average weekly rent This is the average weekly rent charged (including service charges or other charges) for all social rented properties let or available for let during the reporting year. The landlord will calculate the average weekly rent per apartment size applying the following calculation: For each apartment size, the total annual rent for all dwellings divided by 52 (to give the total weekly rent) and divided by the total number of dwellings let or available for let. The landlord will calculate the average weekly rent for non self- contained bedspaces by applying the following calculation: The total annual rent for non self-contained bedspaces divided by 52 (to give the total weekly rent) and divided by the total number of bedspaces let or available for let. |
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Low demand A low demand property (empty or occupied) is a property where one or more of the following symptoms are exhibited:
Low-demand properties that are not actively being re-let must be subject to a Council/Committee decision that they are not to be let because they are surplus to long-term requirements, and a disposal strategy to transfer, dispose of, demolish or reconfigure the properties is in place. |
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Unlettable Unlettable stock refers to properties that are not actively being re-let and are subject to a committee’s decision that they are not to be let because:
Temporary accommodation Temporary accommodation is the type of accommodation made available to a homeless applicant for a limited period of time in order to:
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Inclusions/ exclusions |
Do not include:
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Ensure to include:
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SHR Calculation |
The overall average weekly rent is calculated as: [(1Apt rent x 1Apt units) + (2Apt rent x 2Apt units) + (3Apt rent x 3Apt units) + (4Apt rent x 4Apt units) + (5+Apt rent x 5+Apt units)] And using sample figures can be illustrated as: |
Stock by age and dwelling type
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Definitions |
The information is to be supplied for all self-contained properties (lettable and unlettable) wholly owned by the landlord at each local authority level (including stock owned outside Scotland) as at the end of the reporting year. Age bands The age bands are tied to Building regulations and used to indicate significant changes in construction and materials in terms of house construction.
Dwelling A dwelling is a building or part of a building which forms a separate and self-contained set of premises designed to be occupied by one household. House A house is a dwelling divided vertically from every other dwelling and with its main access from ground level. Include detached, semi- detached and terraced houses. High rise A high rise is a dwelling in a building of five storeys or more with a lift. Tenement flat A tenement flat is a dwelling in a building of two or more floors containing two or more flats with shared access. Four in a block A four in a block dwelling (that is, a cottage flat) is a building that contains four flats, each with their own access. Flat A flat is a dwelling on one floor, forming part of a building from some other part of which it is divided horizontally. Maisonette A maisonette is a dwelling on more than one floor, forming part of a building from some other part of which it is divided horizontally. |
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Inclusions/ exclusions |
Do not include:
Ensure to include:
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Stock partly owned and non-housing units
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Definitions |
The information is to be supplied for all relevant properties at each local authority level (including stock owned outside Scotland) as at the end of the reporting year. Units partly owned These refer to units where the landlord has a continued financial stake in a property. This includes the Scottish Government “Low Cost initiative for First Time Buyers” (LIFT). These include:
Do not include:
Non housing units This includes garages/lock-ups, shops, offices, commercial premises and any other types of non-housing units. |
